Finance & Accounts Payable

EDI for Finance Teams That Live in Invoices

x12port handles the 810, 820, and 824 transaction sets your AP/AR team sends and receives daily — automatically validated, routed, and ready to post to your ERP. No more manual entry. No more mismatched remittances.

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810

Invoice — the most-exchanged B2B document in existence

$3.5T

B2B invoices processed via EDI annually in the US

87%

of Fortune 500 suppliers require EDI for invoicing

3 days

average time to get your first trading partner live on x12port

Core Transaction Sets

Every finance EDI format, fully supported

x12port supports all X12 transaction sets used in finance, AP/AR, and banking — with built-in validation against the official X12 standard.

810

Invoice

The X12 invoice replaces paper or PDF billing between trading partners. x12port validates every segment — PO matching, unit of measure, amount totals — before it reaches your ERP.

AP Automation Retail Manufacturing Healthcare

820

Payment Order / Remittance Advice

The 820 tells you which invoices a payment covers and by how much. x12port auto-matches 820s to open 810s in your transaction log — eliminating the #1 AR reconciliation headache.

AR Reconciliation Cash Application Banking

824

Application Advice

Confirms or rejects your 810 invoice at the application level — beyond the 997 functional acknowledgment. Critical for knowing if an invoice was actually processed, not just received.

Invoice Status Error Reporting

997

Functional Acknowledgment

Every EDI document you send requires a 997 back — confirming the envelope was received and syntactically valid. x12port tracks and alerts on missing 997s automatically.

Compliance All Partners

850

Purchase Order

On the buyer side, your 850 purchase orders trigger the invoice process. x12port manages the full 850 → 855 → 856 → 810 cycle in a single pipeline view.

Procurement AP Cycle

835

Healthcare Claim Payment

For healthcare payers and providers, the 835 is the electronic remittance advice (ERA) — the healthcare equivalent of an 820. x12port validates against HIPAA ANSI X12 5010.

Healthcare HIPAA Payers

Problems We Solve

The AP/AR headaches x12port eliminates

If your team does any of these things manually today, x12port can automate them.

💥

Manual Invoice Re-Entry

AP teams re-keying 810 data into accounting systems is the number one source of errors in B2B finance. x12port + ERP connectors eliminate it entirely.

🤔

Remittance Guessing Games

An 820 arrives covering $84,230 across 47 invoices. Without EDI automation, someone spends hours matching the payment to the right open items.

🔔

Missing 997 Acknowledgments

You sent an invoice three days ago. Did they receive it? x12port tracks every 997 and alerts you when one is overdue — so chargebacks don't blindside you.

📅

Trading Partner Compliance

Big retailers reject invoices for minor EDI errors — wrong date format, missing segment, bad qualifier. x12port catches these before they leave your system.

🗂️

No Audit Trail

When an auditor asks for every invoice exchange over the past 18 months, x12port gives you a one-click CSV export with timestamps, partners, and statuses.

💻

VAN Lock-In & Fees

Value-Added Networks charge per-transaction fees that compound as volume grows. x12port replaces your VAN with direct connections at a flat monthly rate.

Invoice Workflow

How an 810 invoice moves through x12port

Trading partner sends 810 via AS2 or SFTP

x12port receives the EDI envelope and extracts the transaction set immediately.

x12port validates against X12 standard + partner rules

Every segment checked — PO number present, amounts balance, date format correct, ISA qualifiers match.

997 Acknowledgment sent automatically

Your trading partner receives a 997 within seconds confirming receipt — no manual effort required.

Transaction appears in your pipeline

Your AP team sees the invoice in the x12port pipeline with full detail, status, and ERP posting status.

ERP Connector posts to QuickBooks / NetSuite / Sage

If you have a connector active, the invoice auto-posts as a Bill in your ERP — zero re-keying.

Compliance Export

One-click audit trail for every transaction

Audit Export — CSV

                    Date,TX Set,Direction,Partner,Status

                    2026-04-28,810,Inbound,Walmart,Processed

                    2026-04-27,820,Inbound,Target,Processed

                    2026-04-26,810,Inbound,Home Depot,Processed

                    2026-04-25,997,Outbound,Walmart,Sent

                    2026-04-24,810,Inbound,Costco,Failed

                    …and every transaction, forever

Every x12port account includes unlimited compliance audit exports. Download your full transaction history as a dated CSV — timestamped, partner-tagged, and status-labeled — whenever your auditor asks for it.

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