Warehouse Shipping Order

The EDI 940 Warehouse Shipping Order instructs a third-party warehouse or 3PL to pick, pack, and ship inventory on behalf of the goods owner. It is the electronic equivalent of a pick ticket or fulfillment order.

Industries

Logistics Retail 3PL Distribution

Direction

Retailer / Owner → 3PL / Warehouse

Common Use Cases

E-commerce retailer instructs 3PL to ship a customer order
Brand owner directs contract warehouse to ship a store replenishment order
Distributor instructs warehouse to ship against an 850 PO

Key Segments

W05 Beginning Segment — order type, depositor order number, purchase order number

LX Assigned Number — line item sequence

W01 Quantity and Item Detail — quantity ordered, unit of measure, UPC

N1 Name — ship-to party name and address

G62 Date/Time — required ship date and delivery date

Transaction Flow

Owner sends 940 → 3PL ships and sends 945 (Warehouse Shipping Advice) back to confirm what was actually shipped. Discrepancies between 940 and 945 flag fulfillment shortfalls.

⚠️

Common Validation Errors

W0506 (Item Description Type) and W0507 (Product/Service ID Qualifier) pairing must match your 3PL setup. Mismatched qualifier codes are the top cause of 940 item lookup failures.

Validate a 940 document right now

Paste any X12 940 and get segment-level validation in seconds.

Open Validator →

Other Transaction Sets

850 855 810 856 820 997 832 846 204 210 860 945 943 214