Warehouse Shipping Advice

The EDI 945 Warehouse Shipping Advice is sent by a 3PL or warehouse back to the goods owner to confirm what was actually shipped in response to a 940 Warehouse Shipping Order. It is the functional equivalent of a ship notice (856) in the 3PL world.

Industries

Logistics Retail 3PL Distribution

Direction

3PL / Warehouse → Retailer / Owner

Common Use Cases

3PL confirms shipment of a fulfillment order to the goods owner
Warehouse reports a partial shipment and substitution
Contract warehouse confirms carrier, tracking, and shipped quantities

Key Segments

W06 Beginning Segment — reporting code, depositor order number, shipment date, carrier SCAC, PRO number

LX Assigned Number — line sequence

W12 Warehouse Item Detail — quantity shipped, UPC/item number, lot number

N1 Name — ship-to party

G62 Date/Time — actual ship date and expected delivery date

Transaction Flow

Sent after fulfillment of a 940 Warehouse Shipping Order. Goods owner reconciles 945 against the original 940 to detect shorts, substitutions, and over-shipments.

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Common Validation Errors

W0602 (Shipment Identification Number) must be unique per shipment. W1202 (quantity shipped) that differs from the 940 W0102 (quantity ordered) signals a partial fill.

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Other Transaction Sets

850 855 810 856 820 997 832 846 204 210 860 940 943 214